Administration Officer

We are a well-established, locally owned and operated electrical company, with a team of professional and friendly electricians servicing the Mildura and Murray Darling region.

We pride ourselves on not only offering quality and reliable service to our clients but also our supportive and inclusive work culture.

We are currently seeking an organised and proactive Administration Officer to join our team.

This role involves managing day-to-day administrative tasks, maintaining accurate records, and providing excellent support to clients, staff, and suppliers. Strong interpersonal skills are essential, as you will communicate face-to-face and by phone. If you have experience with Xero and job management software such as Aroflo, and thrive in a fast-paced, collaborative environment, we want to hear from you!

Key Responsibilities:

Administrative Support: Manage daily office tasks including email processing, scheduling, and invoicing.
Customer and Supplier Interaction: Handle phone and face-to-face communication with clients, suppliers, and staff, ensuring smooth operations.
Document Management: Create, process, and maintain project documents, quotes, purchase orders, and invoices.
Financial Tracking: Reconcile accounts, track budgets, and monitor invoices using Xero and Aroflo.
Task Coordination: Ensure job-related tasks are completed on time, including managing schedules, materials, and job packs.
Reporting: Prepare regular reports, track performance, and follow up on outstanding tasks.
Office Organisation: Maintain office supplies, manage deliveries, and ensure the office environment is clean and organised.
Safety and Compliance: Assist with compliance tracking, including safety updates and certification management.

Skills and Qualifications:

3-5 years of administrative experience, ideally in the construction or electrical industry.
Proficiency in Xero for financial tracking and Aroflo (or similar) for project management, invoicing, and purchase orders (preferred but not essential)
Strong interpersonal skills for communication with clients, staff, management, and suppliers.
Excellent organisational and multitasking abilities.
Proficient in Microsoft Office Suite.
Basic understanding of electrical construction processes is a plus.

Why Join Us?

Friendly, supportive team and a positive work culture.
Career growth opportunities within the electrical and construction industry.
Competitive salary and regular hours (7:30 AM – 4:30 PM, Monday to Friday).

How to Apply:
Please submit your resume and cover letter to [email protected]

We look forward to hearing from you!